You have created an event and now you want to share it with a group of attendees? To do so, you have several options. It is possible to use and distribute the public link that is automatically created for your event. However, it is also possible to invite a restricted group of attendees via e-mail and personal access code. You can find detailed instructions on how to do this in this article.
If you want to invite participants to your event, simply use the public link that is automatically created for your event.
Click Events in the left main menu, select your event from the list, and then click Invite Attendees.
For detailed instructions on inviting attendees, see this article.
Importing participant lists via CSV
Beyond entering participants one by one, you can upload a CSV file. The list of fields you can fill is identical to the registration fields you configure for your event under Registration → Available fields — anything not on that list is silently ignored during import.
Supported columns
The following column names are recognised regardless of casing, spaces, dashes, or underscores (so "First Name", "first-name", "FIRSTNAME" all work):
| CSV header | Maps to | Notes |
|---|---|---|
| Mandatory. Used to detect duplicates | ||
| firstname | First name | |
| lastname (or name) | Last name | "name" is accepted as an alias |
| company | Company | |
| title | Salutation | Select field — values are defined in your event configuration |
| display_name | Display name | |
| attendance | Attendance | Select field — values are defined in your event configuration |
| role | Role | Select field — values are defined in your event configuration |
| department | Department | |
| language | Attendee language | Must match one of your event's configured languages, otherwise the event's main language is used |
The exact accepted values for select-type fields (Salutation, Attendance, Role) depend on how your registration fields are set up. Use the same values you see in the registration form.
Three example variants
1. Minimal — just email addresses (no header)
2lw18aus@example.com
fwqwtdr6@example.com
efhfaarb@example.com
Use when only email addresses are known. Note: the headerless variant only works if every row contains exactly one email address. As soon as you want to include names or other fields, you need a header row.
2. Excel export with header
email;lastname
anna.schmidt@example.com;Schmidt
peter.becker@example.com;Becker
lisa.mueller@example.com;Müller
A typical Excel export with a UTF-8 BOM and a header row. Works for any subset of supported columns — order is arbitrary.
3. Full dataset with all fields
email;firstname;lastname;company;title;display_name;attendance;role;department;language
anna.schmidt@example.com;Anna;Schmidt;Acme GmbH;ms;Anna S.;live;journalist;Marketing;de
peter.becker@example.com;Peter;Becker;Beta AG;mr;Peter B.;live;employee;Sales;en
Includes every field the import recognises.
Format details
- Separator: Both semicolon (;, common in Excel exports) and comma (,) work — SlideSync auto-detects which one your file uses
- Encoding: UTF-8. A leading BOM (as added by Excel) is fine
- Excel tip: When saving from Excel, choose CSV UTF-8 (Comma delimited) to preserve special characters
- Unknown columns: silently skipped — no error, no warning. Double-check your header spelling if a field doesn't show up after import
- Select-field values: must match exactly what's configured in your event's registration fields (look at the dropdown options on the registration form)
What happens after upload
- New email addresses create new attendees with the values from the row
- Existing email addresses are recognised — the attendee record is kept and only the language is updated if it changed; other field values are not overwritten
- Invalid emails are skipped and counted in the result message
- No invitation emails are sent automatically. Use the single-attendee invite form if you want to send invitations